Tender procedures
1. All advertised tenders/bids indicate:
• Where interested parties may collect documents required for their applications,
• Where and when briefings will be held (when applicable),
• Where completed forms and proposals may be delivered.
2.The advert also indicates a strict closing date and time for submissions – no late bids are accepted.
3. Submitted tenders/bids must be accompanied by :
• A comprehensive proposal addressing requirements as specified within the bid document
• All associated forms (SBDs) attached to the bid documentation; and
• A valid tax clearance certificate issued by the South African Revenue Service (SARS).
How tenders/bids are awarded
• Proposals will be evaluated on functionality and further in terms of the 80/20 or 90/10 preference points system, where 80/90 points will be for price only and the 20/10points for BBBEE Level of Contribution. A bid will be not advance to the second phase if it fails to meet the benchmark percentage for functionality.
• Prices of submitted bids are comparatively rated and awarded pricing points;
• Preference points are calculated after prices have been brought to a comparative basis;
• Points scored are rounded off to 2 decimal places;
• The bidder obtaining the highest number of points is awarded the contract;
• In the event of equal points being scored, the bid will be awarded to the bidder scoring the highest number of points for specified goals.
Key points to consider
- Get hold of the bid documents and analyze them.
- Make sure you can match the technical, skill and experience requirements.
- How much will it cost to prepare your bid?
- Would the work fit in with your strategy and positioning of your business?
- Estimate the costs of fulfilling the contract and whether or not you’d make enough money to justify it.
- Assess how the contract would affect your other work, staffing and ability to take on other new business opportunities.
If you are unsure about the procurement or application process for a particular bid, please contact the contact person listed on the bid document.